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<blockquote data-quote="Kae3106" data-source="post: 707838" data-attributes="member: 27557"><p>I an a non-union admin and processed the checks for this district for a long time. This is not fabricated. The PT rule just changed on us. The system used to base it on the hours worked in the month prior to the check being issued. So for an early April vacation where the check is issued in March, it was based on February hours. This got changed this year when the people who had early January vacations realized their checks were calculated on their November hours instead of the peak season December hours. </p><p></p><p>The 30% is an estimate on my part based on the volume of vacation requests we have to manually put into the system each week. That number may be off but when compared to all of the other districts I've processed, this one district has many, many times the number of vacations not in the calendar than any other district I've worked with.</p><p></p><p>I will run a query today and let you know what percentage of that district has negative vacation banks because they used their time before they earned it. Their vacations are not earned on Jan 1 each year but their PT date or a FT conversion date. There was some practice established (I've never been clear if it's actually in the supplement or just a past practice) that allows them to use all of the vacation they will earn during that calendar year at any point during that calendar year. For example: you will earn 4 weeks of vacation in October 2010. In the other districts I've paid, you could use those 4 weeks between October 2010 and October 2011. If they try to use it prior to the earn date, payroll will not pay it. In this special district, the employee could decide to use 2 of those weeks in May 2010---a few months before they are in his vacation bank--- and create a negative in his vacation bank. It takes payroll forever to process the vacation requests for this district each week because they have to manually audit each negative vacation bank to ensure additional time will be earned before approving another vacation check for that employee.</p></blockquote><p></p>
[QUOTE="Kae3106, post: 707838, member: 27557"] I an a non-union admin and processed the checks for this district for a long time. This is not fabricated. The PT rule just changed on us. The system used to base it on the hours worked in the month prior to the check being issued. So for an early April vacation where the check is issued in March, it was based on February hours. This got changed this year when the people who had early January vacations realized their checks were calculated on their November hours instead of the peak season December hours. The 30% is an estimate on my part based on the volume of vacation requests we have to manually put into the system each week. That number may be off but when compared to all of the other districts I've processed, this one district has many, many times the number of vacations not in the calendar than any other district I've worked with. I will run a query today and let you know what percentage of that district has negative vacation banks because they used their time before they earned it. Their vacations are not earned on Jan 1 each year but their PT date or a FT conversion date. There was some practice established (I've never been clear if it's actually in the supplement or just a past practice) that allows them to use all of the vacation they will earn during that calendar year at any point during that calendar year. For example: you will earn 4 weeks of vacation in October 2010. In the other districts I've paid, you could use those 4 weeks between October 2010 and October 2011. If they try to use it prior to the earn date, payroll will not pay it. In this special district, the employee could decide to use 2 of those weeks in May 2010---a few months before they are in his vacation bank--- and create a negative in his vacation bank. It takes payroll forever to process the vacation requests for this district each week because they have to manually audit each negative vacation bank to ensure additional time will be earned before approving another vacation check for that employee. [/QUOTE]
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